Secretary II, Institutional Advancement

Secretary II, Institutional Advancement

The Sage Colleges seeks a Secretary II beginning 5/12/08. Responsibilities of this full time hourly staff position include administering the professional staff in planning and executing their programs for The Sage Colleges.

Qualifications: Knowledge and understanding of Microsoft Office products. The successful candidate will have the ability to work in a detail-oriented and organized manner, maintain and convey a high degree of confidentiality, strong aptitude for learning software programs and databases and communication in a professional and organized manner.

Salary dependent on qualifications and experience; generous benefits package includes tuition waiver for employee and spouse at Sage After Work or Sage Graduate School; tuition waiver for dependent children at Russell Sage College, Sage College of Albany, or Sage After Work. Candidates from underrepresented groups are especially encouraged to apply.

The Sage colleges includes Russell Sage College for Women in Troy, New York and the coeducational Sage Graduate School and Sage College of Albany.

Send letter of application, resume and list of three professional references to the Human Resources office at jobs@sage.edu.

Applications accepted until position is filled.

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Secretary II, Institutional Advancement
The Sage Colleges

POSITION DESCRIPTION

The Secretary II is a member of the Institutional Advancement staff reporting to two Gift Officers and assists the professional staff in planning and executing major gifts of The Sage Colleges.

Duties and Responsibilities:

• Oversee the daily operation of the office; provide administrative assistant support to the Major Gift professional staff; and assure the smooth functioning of routine office activities in the absence of the Supervisors.
• Respond to the requests for assistance and service from alumnae/i, and members of The Sage College community, in a timely, professional and efficient manner.
• Handle regular correspondence with alumnae/i, members of The Sage Colleges’ community and local area community.
• Assist with preparation of routine and confidential correspondences, annual goals and objectives, proposals and acknowledgements, as well as telephone contacts with gift prospects, donors and/or Trustees.
• Calendar all inter-department meetings; schedule; attend and assure the smooth functioning of major prospects meetings throughout the year and compile notes from the meetings.
• Assure the smooth functioning of major prospect reviews throughout the year, and participate and support specific assignments annually for RSC Reunion Weekend.
• Maintain the confidential, donor sensitive work-flow between Major and Leadership Gifts and Gift Planning; filing and keeping reports with financial analysis and oversee all major mail projects related to Major Giving.
• Supervise student assistants for the Major Gifts department: scheduling work times, confidential data-base input, filing projects, and newspaper searches.
• Function as contact person with The Sage Colleges’ Business, Maintenance, College Services, Food Services, and Conferences and Special Events Offices regarding routine requests and transactions, book and schedule use of public rooms on campus, including audio-visual equipment, menus, as well as other services as necessary.
• Coordinate and implement travel plans and accommodations, conference plans and registrations, secure local and out of town event facilities and reservations, and prepare all folders, hand-out materials and visual aids for Gift Officers.
• Assist with the budget management including overseeing travel expense accounts; conference training; ordering and inventory of supplies; database programs; subscriptions; miscellaneous department expenses; use and maintenance of all office equipment.
• Oversee use and maintenance of office equipment; keep inventory of and order office supplies as needed.
• Use the Benefactor Data Base Management system to input confidential contacts and communications between alumnae/i, friends of The Sage Colleges, corporations and foundations and Development Officers and retrieve biographical data, class lists and confidential financial information.
• Use the Planned Giving Software (PG Calc) to support Major Gift Officers
• Occasional maintenance of confidential files, reference library and travel binders.

Expectations:
• Work in a detail-oriented and organized manner, supporting the major responsibilities of the supervisors.
• Perform as a team player, providing support to others within Advancement, as needed.
• Maintain and convey a high degree of confidentiality.
• Communicate in a professional and organized manner with staff, donors and college community.
• Have a strong aptitude for and show an initiative to learn computer programs and databases.
• Understand and support the mission, goals and objectives of The Sage Colleges and the entire Institutional Advancement Department.
• Adhere to all rules and regulations as set forth in the Staff Handbook of The Sage Colleges.
• Knowledge and understanding of Microsoft Office products.