State, Federal & College Policies - Section 5

Residence Policy

The Residence Life Program at SCA provides selected students with the opportunity to supplement their overall educational experience and enhance their academic, personal, and social development by living in a supervised residence facility. The College residency policy requires that full-time students who do not live with parents or spouses live in the campus residence hall. Exceptions to this policy (based on age, finances, or family circumstances) are considered on an individual basis and must be approved by the Dean of Residence.  Through the residence program, SCA offers a quality living/learning environment designed to maximize student socialization, encourage a strong sense of community and college identification, and assimilate different student cultures, lifestyles, and values. The privilege of living in the Residence Hall is extended to students who are in good academic standing. Students who do not maintain full-time status and a cumulative grade point average of 2.00 or higher will not be allowed to live in the Residence Hall.

Residence Hall Policies and Procedures

Residential Living

The sections which follow are intended to serve as a guideline to students regarding residential regulations and services. Students are responsible for reading and adhering to these policies. For more information, contact your Resident Assistant, Resident Director or the Office of Residence Life. The words residence hall or hall are used interchangeably and are in reference to any residential unit on either campus. No differentiation is made between residence halls and houses in the policies and guidelines set forth in this section.

Life in a residence hall is a very important aspect of a college education. Residence halls are more than just dormitories or places to eat and sleep. They are places where students can develop meaningful friendships, explore new ideas and become involved with the College community as a whole and the local community neighborhood. The residence halls are active living/learning centers that complement the academic program of the College. Students are provided with opportunities to become involved in their own learning and development throughout the year and to participate in both intellectual workshops and social programs.

Living successfully in the residence halls is dependent upon balancing the greatest possible freedom for the individual with a sensitivity to and respect for the rights of others. A willingness to discuss, negotiate and compromise is essential for all students. Individual and cultural differences contribute to the unique texture of the residence halls and students are encouraged to take advantage of the opportunity to learn from one another.

Damages to College Property

Students are held personally responsible for the condition and furnishings of their own room and jointly responsible for public areas. A resident is also responsible for the loss, theft or damage of college and/or personal property by the resident or guest(s).


1. All students in a residence unit will be considered responsible for the furnishings in a public area.

2. Each student room is furnished with a bed, dresser, desk and chair. Students are responsible for furnishing their own pillow and linens. Windows in student rooms are equipped with window shades.

3. Student rooms are furnished by the College. Only small items of furniture may be brought in by the students. The student is held responsible for having the same furnishings in his/her room at check out that were there upon his/her arrival; all furniture should be in the same condition, including fully assembled. The resident will be assessed replacement costs for any missing furniture.

4. No furniture may be removed from the public areas of any residence hall.

5. Waterbeds are not permitted.

6. Painting or stenciling of rooms is strictly prohibited and subject to a maintenance fee.

Fire Safety

Alarms and Drills

When the fire alarm sounds, all residents must evacuate the residence hall as quickly as possible. Failure to evacuate may result in penalties up to suspension from the residence hall. It is recommended that students close windows; turn off all appliances; wear a coat and shoes and take a towel to aid in breathing in a smoke filled area; keep to the right of stairs; evacuate quickly and meet at the designated point outside of the building. Students should remain outside the residence hall until the re-entry signal is given.

When personally aware of a fire:

1. Pull the fire alarm.

2. Evacuate the building.

3. Dial the Office of Public Safety (3177) and describe the location of the fire as clearly as possible.

4. Immediately notify the Resident Assistant on duty or the Resident Director.

To comply with New York State laws and to familiarize students with evacuation procedures, fire drills are held at least four times each academic year.


1. All appliances must carry the Underwriters Laboratory approval, UL, stamped on the article.

2. These appliances may be used in student rooms: air popcorn popper, coffee pot (no exposed coils), personal computer and printer, microwave (not to exceed 750 watts), fan, hot pot, television, heating pad and refrigerator(s) (which may not exceed 4 cu. ft.).

3. These appliances may be used only in kitchens and lounges: irons (may be used only in designated locations that have special plugs)

4. The following appliances are prohibited in the residence halls: butane curling iron, electric blanket, hot plate, air conditioner, appliances (with exposed coil heaters), toaster oven/toaster, microwaves (which operate over 750 watts), candles, refrigerator(s) (over 4 cu. ft. in size), halogen lamps, 5 multi-colored standing floor lamps and portable heater

5. If you have questions about the rules regarding an appliance not listed here, please contact the Residence Life Office for more information.

General Fire Safety Information

1. No open flames or any incendiary devices are permitted in the residence halls, or apartments. This includes incense and candles.

2. The storage or use of flammable liquids or substances, such as gasoline, kerosene, etc. is strictly prohibited.

3. Only power surge power strips are permitted in the residence halls. These power strips should not be placed under furniture or rugs.

4. Light bulbs cannot exceed 100 watts. On multiple socket lamps, where there is more than one bulb per unit, maximum wattage for each bulb is 60 watts. Halogen lamps are strictly prohibited.

5. Bicycles may not be kept in hallways/stairwells, attached to fire equipment, or placed in any manner that interferes with exiting from the building.

6. Drying racks, trunks, suitcases, trash, or other obstacles (including shoes) may not be placed in hallways, steps, doorways, or other exit routes.

7. Newspapers and other papers should not be piled up in rooms or common spaces.

8. Cooking is prohibited in all hallways.

9. No one may be on the fire escapes at any time except for emergency exiting.

10. Smoking Policy - Smoking is strictly prohibited in all residence halls.

11. Tampering with any fire safety equipment (ie: exit signs, safety lights, fire extinguishers and smoke detectors) is strictly prohibited.

12. Only artificial trees and garland may be used in the residence halls from December 1st through the end of the fall semester. All decorations must be removed before leaving for winter break.

13. Small, UL approved, indoor/outdoor lights may be used in the residence halls between December 1st and until the end of the fall semester. All lights must be removed before leaving for winter break.  Lights cannot be hung around window or door frames.

14. Lofts are not allowed in the residence halls, unless they are provided by The Sage Colleges.

15. If you are found to have a fire code violation by the New York State Fire Marshall, you will be given an appropriate amount of time to rectify the cited problem. If you do not make the needed corrections by the deadline given and The Sage Colleges is fined by New York State, you will be held financially responsible for this fine.


Keys and Locks

Each resident student is issued one room key and entrance Swipe Card when he/she checks in. The College strongly advises each student to lock his/her room whenever he/she leaves and when he/she is sleeping. If a students keys are lost or stolen, he/she must immediately notify his/her resident assistant, the Residence Life Office or the Public Safety Office. The cost for the replacement of a lost swipe card is $25. In addition, a room lock change will automatically occur at a cost of $110 per door. The cost of a replacement mailbox key is $10. If a student has paid the replacement cost for a lost key(s) and then finds the original key(s), the key replacement cost will be refunded in full, if lock change has not yet occurred.

Any form of lock picking and illegal room entrance is prohibited on The Sage Colleges campuses.

Students are not to loan any residence key to any other person, or to have another persons key(s) in their possession.

In addition, students may NOT have duplicate keys made; this is a breach of security and will result in serious disciplinary action.

Room Changes

Sometimes the need for a room change occurs. All room changes are a part of Residence Life housing process and must be approved by the office. Students may not move their rooms until Move Week. Move Week is the third week of each semester. This is a time when students can move without prior approval to a different advertised location. All room changes which occur during Move Week must be communicated to the Office of Residence Life by the student within 24 hours of the move. Any room change which occurs outside the Move Week period, as a result of extenuating circumstances, must be pre-approved by the Office of Residence Life.

The Office of Residence Life reserves the right to change any room assignment or consolidate students whose roommates have not arrived or have moved out (See Residence Contract). No student may move before Move Week or without obtaining the authorized signature from the Office of Residence Life if outside of the Move Week period. Students who make unauthorized room changes will be subject to disciplinary action.

Opening and Closing of Residence Halls(See also Vacation Housing)

Opening and closing dates and times for room occupancy are specified in the college calendar and must be observed. Residents must vacate their rooms during vacation periods when the residence hall is officially closed. When the residence halls are closing, information will be distributed to residents regarding appropriate closing procedures. Failure to follow these procedures will result in charges for improper checkout. At the end of each term, the student is expected to vacate his/her room within 24 hours of his/her last exam or at the final closing deadline, whichever comes first.


Space at The Sage Colleges is limited and therefore, storage is not available to residents during the academic year or the summer. In the case of international residents, you may make arrangements through the Office of Residence Life.


Out of consideration for people with allergies, because of possible health hazards, and in consideration of state and local health standards, only fish kept in an unheated bowl or aquarium are permitted. This policy applies to residing as well as visiting pets.

Quiet and Courtesy Hours

Creation of an environment conducive to study is a primary objective in the residence hall. This requires that each resident show consideration for others by keeping the noise level low and contained within the space of his/her room so that students who are studying will not be disturbed.  In the Albany Residence Hall quiet hours are standard as follows: weeknights 11pm-8am; weekends 12am-8am. Courtesy hours (students are required to be considerate of the needs of others and govern the noise level of their stereo, gatherings, and personal activities) exist at all times. Strict quiet hours, known as Study hours, (24-hour quiet hours) will be in effect during Reading Days and examination periods.


Sunbathing is prohibited on all decks, fire escapes and roofs.

Room Entry/Inspection

The College respects a students right to privacy, but when the interests of the college community require, or when safety, repair, or maintenance necessitates, the college reserves the right to inspect any college room.

University Heights (UH) College Suites

The privilege of living in the UH College Suites is extended to students who are in good academic standing with The Sage Colleges. Currently, students do not need to maintain full-time status or a specific cumulative grade point average to reside in the apartment style suites.

Vacation Housing/Early, Late Housing

UH College Suites will remain open for all three breaks (Thanksgiving, Winter, and Spring) and students may opt to remain at their apartments during the academic year when TSC is closed. Students are also able to contract summer housing arrangements with UH if they so desire.

UH College Suites Policies and Procedures

For a complete list of policies and procedures please contact UH College Suites: or call (518) 694-9000

General Residence Life Information

Residence Hall Staff

The Albany Campus Residence Hall and UH College Suites have professional and student staff to develop a living environment which promotes close interpersonal relationships, a strong self identity, individual growth, and a sense of community and individual responsibility. The Resident Director is responsible for management of the building, advising of the residents, supervision of the resident assistant staff, and development of hall programs. The resident assistants provide information, peer counseling and programs for the residents. In addition, staff members have been trained to deal with emergency situations and to protect individual and institutional rights through the enforcement of College policies.

On-Call Information

One resident assistant is scheduled on duty each evening as an information resource and for help with medical, security or maintenance concerns. The RA on duty can be reached from 5:00 pm - 8:00 am Monday through Friday and 8:00am 8:00 am Saturday and Sunday. The duty board posted near the Office of Residence Life on the 1st floor will designate which RA is on duty and their phone number.

Laundry Facilities

Laundry facilities are located in the basement of the residence hall. Washers and dryers are for residential students use only. Ironing boards are available in the laundry room. Fire regulations prohibit ironing in student rooms.

Theft or Loss

The College is not responsible for the loss, theft or damage to the personal property of the student. It is strongly recommended that the student provide insurance coverage for all items of personal property. Large sums of money or other valuables should not be kept in residence hall rooms. In the event of a theft, the student should notify the resident assistant and the Office of Public Safety.

Vacation Housing/Early, Late Housing

The housing contract provides housing for students only when college is in session. There is no vacation housing available. Early/late housing is available only with permission from the Office of Residence Life.

SCA Overnight Guest Policy

Overnight guests are defined as non-Sage College of Albany resident students remaining in the residence halls past 2 am. A resident requesting a guest must have his/her roommate sign an overnight guest contract. A roommate must agree to a guests stay, and sign off on the guest pass, each and every time they remain overnight in the room. Overnight guest contracts can be obtained from an RA, or from the Office of Residence Life. When approved, the guest must carry a copy of the overnight guest contract at all times. The residents of the room, the guest, and the RA must sign the overnight guest contract that lists the dates the guest will be staying. Students will be permitted to have overnight guests a maximum of five times per month. A maximum of two guests per host, per night will be in effect.