Residence Hall Policies and General Information

Residence Contract

Resident students are required to submit a signed residence contract each year they live on campus.

Damages to College Property

Students are held personally responsible for the condition and furnishings of their own room and jointly responsible for public areas. A resident is also responsible for the loss, theft or damage of college and/or personal property by the resident or guest(s).

Overnight Guest Policy

The overnight guest policy will be applicable to all second semester, first year students (and upperclass students).

Overnight guests are defined as non-Sage resident students remaining in the residence halls past 2:00 am. Sage students who are not residents of the room they will be a guest in must have permission from the roommate(s) of the host/hostess. A roommate contract that states that all roommates agree to allow overnight guests must be signed by all roommates upon moving in to the residence halls. Contracts will be reviewed at the six week interval of each semester with the Resident Assistant to ensure that all parties are still in agreement with the previously discussed guest policy. At any time during the semester, a roommate may change his/her mind about having overnight guests and must discuss this with his/her Resident Assistant.

A roommate must agree to a guest’s stay, and sign off on the guest pass, each and every time the guest remains overnight in the room. Students will be permitted to have overnight guests a maximum of five times per month. No student may have a guest overnight more than two consecutive nights. A maximum of two guests per host/hostess per night will be in effect.

The procedure for registering an overnight guest will be the following: The student host/hostess must obtain a guest pass from Residence Life, Public Safety or their Resident Assistant. This pass must be signed by all necessary parties, including the host/hostess, the guest and all roommates, and the guest must be signed in to the guest log found at Public Safety. Guests with a vehicle on campus must also obtain an overnight parking permit at Public Safety. Guests must carry the guest pass with them at all times during the duration of their stay on campus.

Special circumstances for extended stays will be considered by the Office of Residence life only if presented 24 hours in advance. The host/hostess for a guest is responsible for ensuring that his/her guest knows and abides by the college rules and regulations and state and federal laws. Sage students are responsible for their guest’s actions and must escort them at all times.

First Year residents are not permitted to have overnights guests for the first two weeks of the fall semester including Orientation Weekend. Beginning the third Monday of the fall semester, the above guidelines for overnight guests apply to first year students as well.


  • All students in a residence unit will be considered responsible for the furnishings in a public area.
  • Each student room is furnished with a bed, dresser, desk and chair. Students are responsible for furnishing their own pillow, linens, and curtains- which must be fire-retardant.
  • The College furnishes student rooms. The students may bring in only small items of furniture. College furniture may not be removed from the room.The resident will be assessed replacement costs for any missing or damaged furniture.
  • Furniture may not be removed from the public areas of any residence hall.
  • Painting or stenciling of rooms is strictly prohibited and subject to a maintenance fee.
  • Laundry machines in the Albany Campus Residence Halls halls do not require coins or cash. However, laundry machines in University Heights College Suites are coin-operated.

Items to Bring With You

  • Appliances with Underwriter’s Laboratory Approval (UL) stamped on it
  • Hair dryer
  • Coffee pot (no exposed coils)
  • Heating pad
  • Fan
  • Personal computer and printer
  • Microwave (not to exceed 1000 watts)
  • Refrigerator (not to exceed 4 cubic feet)
  • Air fryer (only allowed in kitchen spaces, not in individual student rooms)
  • Hot pot
  • Television and stereo
  • Sturdy lamp (not to exceed 100 watts)
  • Plants and/or fish in an unheated aquarium
  • Rugs (6′ x 9′ or 9′ x 12′)
  • Posters
  • UL listed fire retardant curtains and your own curtain rod
  • Surge protector with integrated circuit breaks + automatic shut-down protection (not to exceed 10′)
  • Sheet set and pillows for a standard twin bed
  • Laundry detergent, basket and a wastebasket

Items to Leave at Home

  • Appliances without Underwriter’s Laboratory Approval (UL) or exposed coils
  • Toaster/toaster oven
  • Electric blanket or portable heaters of any kind
  • Hot plate or electric grill
  • Iron
  • Air conditioner
  • Microwave that operates over 1000 watts
  • Refrigerator over 4 cubic feet
  • Candles, incense, paraphernalia or any open flame devices
  • Electrical extension cords/cube adaptors without surge protectors
  • Halogen lamps, lava lamps, 5 bulb multi-colored standing lamp or bulbs greater than 100 watts
  • Tapestries
  • Weapons of any kind (firearms, knies, stun guns, tasers, spear guns, air/gas pistols)
  • Waterbed or homemade lofted beds
  • Plug-in air fresheners

Keys and Locks

Every resident student is issued one room key, and one front door key or fob, when they check in. The College strongly advises each student to lock their room whenever they leave and when sleeping. If a student loses their key(s) and/or fob, or they are stolen, a lock change will occur at a cost to the student.


Students can pick up parking stickers during check-in at the Public Safety Office for a nominal fee. Don’t forget to bring your car registration and plate number to secure the sticker.

Mail Delivery

Resident students have mailboxes that are assigned to them that are located in the Administration Building. The mailboxes may only be opened with a key, which students receive upon checking in to the residence hall. The following is the correct format for addressing mail and packages:

[Your Name]
Sage College of Albany
[Your Box Number]
140 New Scotland Avenue
Albany, NY 12208

Opening and Closing of Residence Halls

Opening and closing dates and times for room occupancy are specified in the college calendar and must be observed. Residents must vacate their rooms during vacation periods when the residence halls are officially closed.

When the residence halls are closing, information will be distributed to residents regarding appropriate closing procedures. Failure to follow these procedures will result in charges for improper checkout.

At the end of each term, the student is expected to vacate her room within 24 hours of her exam or at the final closing deadline, whichever comes first.


Out of consideration for people with allergies, because of possible health hazards, and in consideration of state and local health standards, only fish kept in an unheated bowl or aquarium are permitted. This policy includes “residing” as well as “visiting” pets.

Quiet and Courtesy Hours

Creation of an environment conducive to study is a primary objective in the residence halls. This requires that each resident show consideration for others by keeping the noise level low and contained within the space of his/her room so that students who are studying will not be disturbed. Quiet hours are standard as follows: weeknights 11pm-8am; weekends 1am-9am. Courtesy hours (students are required to be considerate of the needs of others and govern the noise level of their stereo, gatherings, and personal activities) exist at all times. Strict quiet hours, known as study hours, (24-hour quiet hours) will be in effect during Reading Days and examination periods.

Room Entry/Inspection

The College respects a student’s right to privacy, but when the interests of the college community require, or when any safety, repair, or maintenance necessitates, the college reserves the right to inspect any college room.

Coeducational Housing at University Heights College Suites

Sage students living in University Heights College Suites have the opportunity to elect to live in coeducational apartments beginning in Fall 2019. Students wishing to live in coeducational suites must indicate as much during the room reservation process by signing a coeducational housing preference form.

Coeducational suites must have an even distribution of gender identities, here defined as two pairs of students who identify in the same way. Each gender pair will share the same side of the apartment as well as the bathroom adjacent to their single rooms.

Coeducational housing is opt-in only. If no preference form is signed, it will be assumed that the student wishes to live in a single-gender suite, and will be housed as such.